Example of a doc article formatting

Formatting and Technical Specifications

Page Settings (Microsoft Word):

• Page size: A4 (210 × 297 mm)
• Orientation: portrait
• Margins: top, left, right – 2 cm; bottom – 2.5 cm
• Font: Times New Roman, size 11 pt
• Line spacing: single
• Alignment: justified
• Hyphenation: automatic
• Paragraph indent: 0.75 cm
• Page numbering: not added by the author
• Language: English only
• File format: Microsoft Word
• Length: 12 to 14 full pages

Column Layout:

• Single-column layout:
  used for UDC index, author list, article title, abstract, keywords, and references
• Double-column layout:
  used for the main text (use section break on the current page)
  Each column width – 8.25 cm; space between columns – 0.5 cm.

Headers and Footers:

• Header (prepared by editorial office):
• Line 1: authors' last names and initials, journal title (font 10 pt, left aligned);
• Line 2: year and issue number, underlined with a solid line (1.5 pt); 15 pt spacing below
• Footer (prepared by editorial office):
• A 1-row, 3-column table is inserted with only the top border visible (1 pt)
• First cell contains:
  ISSN 2617-4316 (Print)
  ISSN 2663-7723 (Online)
  (font 10 pt, left aligned; 3 pt spacing before each line)
• Different headers and footers for odd and even pages are required

Article Structure

The manuscript should include the following sections (section titles may be adapted to reflect the specific nature of the study, but their function must remain clear):

1. INTRODUCTION
2. LITERATURE REVIEW AND PROBLEM STATEMENT
3. RESEARCH AIM AND OBJECTIVES
4. MATERIALS AND METHODS
   (the section title may vary to clearly reflect both the experimental and methodological components of the study)
5. RESEARCH RESULTS
   (title may be adapted to match the article’s subject matter)
6. DISCUSSION OF RESULTS
7. CONCLUSIONS
8. ACKNOWLEDGMENTS (if applicable)
9. References – minimum 25 sources, formatted in APA 7th edition style
10. Author Information in both English and Ukrainian

Title, Author Details, and Article Metadata

Before the article title, the following elements must be included:

• DOI (Digital Object Identifier)
  Placed on the first line of the first page (font size 11 pt, bold, left-aligned, no indentation). Assigned by the editorial team.
• UDC (Universal Decimal Classification)
  Placed on the second line (font size 11 pt, bold, left-aligned, no indentation). Determined using http://www.udcc.org.
• Article Title
  Must be concise, clear, and informative, ideally no more than 6–8 words (excluding prepositions).
  Font size 16 pt, bold, title case (first word capitalized), centered. Leave an empty line above and below the title.
• Author List (in English)
  Each author is listed in two lines:
• Line 1: First name, middle initial, last name with superscript (font 11 pt, bold), e.g.:
  Anatoly A. Ivanov¹
• Line 2: ORCID (link); email; Scopus Author ID: (if applicable) — font 9 pt, regular.
• Affiliations
  Listed below the authors in separate lines. Each line includes the institution name, address, city, and country.
  Authors from the same institution share one superscript. Text is right-aligned.

Abstract Requirements

The abstract begins with the heading ABSTRACT (Times New Roman, 12 pt, bold, centered), followed by one blank line

The main body of the abstract uses 9 pt font, regular style, with a first-line indent of 0.75 cm. Text should be justified. Use of numbers, abbreviations, formulas, tables, or references is not allowed

The abstract must be:

• Informative — clearly presenting the aim and results;
• Content-rich — summarizing the core contributions;
• Structured — following the logical flow of the article

Recommended structure of the abstract:

• Relevance of the research
• Aim and objectives
• Methods used
• Results
• Conclusions (highlighting novelty and practical value)

The abstract should not repeat the article title or directly copy parts of the main text. Avoid generic statements and unnecessary generalizations

Recommended length: 300-350 words, minimum 2000 characters with spaces.

Keywords Requirements

Keywords are placed immediately after the abstract. Formatting:

• Begin the line with Keywords: (9 pt, bold, first-line indent 0.75 cm, justified)
• Follow with the list of keywords on the same line (9 pt, regular)

Guidelines:

• Use up to 6 terms
• Each term or phrase should not exceed two words
• Use nominative case
• No abbreviations
• Separate with semicolons (;), no period at the end

Note: To enhance discoverability and citation potential, avoid single-word general terms.

Citation Text Requirements

The citation text appears after one blank line following the keywords block. Formatting:

• Font size 8 pt, bold, justified, no first-line indent
• Begin with For citation: (italicized), followed by the full citation string

Format:

For citation: Ivanov A. A., Petrenko I. I. “Title of the article” // Herald of Advanced Information Technology. – Year. – Volume. – Issue. – Pages.  DOI:

The final citation text is generated by the editorial board after acceptance for publication

Article Text Requirements

The manuscript must be written in clear, correct English (preferably British or American consistency), free from grammar, spelling, or stylistic errors. The content must be aligned with the scope of the journal and meet the standards of a peer-reviewed scientific publication

Structure and Formatting

• The main text must be organized into clearly defined sections such as INTRODUCTION, LITERATURE REVIEW, METHODS, RESULTS, DISCUSSION, CONCLUSIONS, etc.
• Section headings must be written in capital letters, bold, 11 pt, center-aligned, with 6 pt spacing before and after
• The body text must begin with a new paragraph, 0.75 cm first-line indent, justified alignment, and arranged in two columns

Copyright Footer on First Page

At the bottom of the left column of the first page, a copyright footer must be added:

• Begin with a horizontal line (1 pt thickness, paragraph border style)
• Below the line: © (10 pt, bold), followed by authors' surnames and initials, then the year of publication, separated by commas (10 pt, regular)

 Language and Usage Conventions

• Abbreviations and symbols (except widely accepted ones) must be used sparingly, and their full form must be provided at first use
• The last page of the article must be at least 75% filled; articles with mostly blank final pages will not be accepted
• Authors must avoid large blank areas in the body of the article, especially before or after large figures. Figures and text must be arranged to ensure continuous text flow

Punctuation and Numbering Standards

• Do not use a period after the article title, section headings, table titles, or units of measurement
• For ordinal indices in variables, use the "-th" notation (e.g., i-th)
• For abbreviations of multi-word phrases, separate components with spaces, not hyphens

Units, Numbers, and Math Formatting

• All units must comply with the International System of Units (SI)
• Numbers below 11 should be written in words, except when:
• Used with units (e.g., 5 cm, 3.5 m/s²)
• Used in mathematical context, or.
• When combined with larger numerals in the same sentence
• Decimals must use a period as a separator (e.g., 0.125). Always include a leading zero before a decimal fraction (e.g., 0.35, not .35)
• Sentences should preferably not begin with a numeral
• Use ellipsis (...) in mathematical expressions to indicate continuation

Lists and Enumeration

• Lists must contain at least two elements
• Use:
• Numbers in parentheses (1) or with dots 1. for numbered lists
• Hyphens – for unnumbered lists

Formula Formatting Guidelines

Formulas must be typeset using a uniform font size that ensures all elements are clearly legible. Authors are required to use MathType or a compatible equation editor that supports full editing functionality

Each formula should be centered within the column with no paragraph indentation. If a formula is referenced in the text, it must be numbered. The number should be right-aligned and enclosed in parentheses, e.g., (1). Formulas not referenced in the text should not be numbered

As formulas are part of the sentence structure, they must be followed by an appropriate punctuation mark – a period, comma, or other – depending on the context

Recommended formatting settings:

• Main symbols: 11 pt;
• Superscripts: 8 pt;
• Subscripts: 6 pt;
• Large symbols: 14 pt;
• Small symbols: 10 pt.

Notation rules:

• Latin variable names – italicized;
• Greek symbols – not italicized;
• Operators and standard functions (min, max, sin, cos, tg, ctg, etc.) – not italicized;
• The use of Cyrillic characters in formulas is not permitted

Lengthy equations may be broken into multiple lines, provided mathematical integrity and visual symmetry are preserved

Simple equations and individual mathematical symbols may be inserted inline in the body text without using an equation editor, if appropriate

Before submission, authors must ensure that all formulas are editable Submissions containing formulas as images or in non-editable formats will not be accepted

Figure Formatting Requirements

Figures must be centered within the text column. No paragraph indentation is applied. If a figure fits within the column width, it should be placed inline with surrounding text (text wrapping above and below). Large figures should be placed at the top or bottom of the page as a single-column element

Figure caption formatting:

• Font: 11 pt, centered, no indentation;
• Format: “Fig.” (regular italic font) + figure number + period + figure title starting with a capital letter (bold font)
  Example: Fig. 2. Results of system modeling

On the next line below the caption, indicate the source of the figure:

• Font: 8 pt, italic, bold, centered;
• Format: Source: + URL (e.g., https://...) or compiled by the authors, or a reference citation (e.g., [27]).

Placement and referencing:

• Place figures immediately after first mention in the text or on the next page;
• Every figure must be cited in the manuscript;
• In-text references use a space after “Fig.” (e.g., Fig. 3), but no space in compound references (e.g., Fig. 3c).

Additional requirements:

• Figures, formulas, and tables must follow a single-level sequential numbering;
• Labels within figures should use Times New Roman 11 pt, with no bold or italics;
• All figure labels must be uniform in style;
• Image format: JPG, with no pixelation when enlarged (high resolution required);
• Color figures are acceptable, as the journal is published both online and in print;
• If a figure contains a graph or relationship, all symbols and axis labels must be explained in the caption;
• For compound figures with multiple parts, label them as (a, b, c, ...) without parentheses, and provide descriptions for each part in the figure caption;
• Maximum figure width: 17 cm (full page) or 8 cm (column width);
• Captions and part labels must not be embedded in the image — they must be provided as editable text in the manuscript

Table Formatting Requirements

Tables should be centered on the page with no paragraph indentation. If the table fits within the column width, it should be placed within the text column with text wrapping above and below. Large tables should appear at the top or bottom of the page as a full-width single-column block

Table title formatting:

• Font: 11 pt, centered, no indentation;
• Format: “Table” (italic) + table number + period + title capitalized (bold).
  Example: Table 3. Summary of experimental results

Below the table, on a new line, the source is indicated:

• Font: 8 pt, bold italic, centered;
• Format: Source: + https://... or [27], or compiled by the authors.

Additional requirements:

• Tables should be placed immediately after their first mention in the text or on the next page;
• All tables must be referenced in the article text (e.g., Table 2);
• Figures, formulas, and tables must follow a single-level sequential numbering;
• Table text must use Times New Roman 11 pt, consistent across all tables;
• Tables must be created using MS Word’s built-in table tools;
• Units of measurement must appear in the column headers, not repeated in rows;
• No empty header cells are allowed;
• Tables must be vertically oriented;
• If a table spans multiple pages, do not repeat the caption;
• Tables with graphics or arrows (e.g., in flowcharts) may need to be submitted as figures instead

In-Text Citation Requirements

In-text citation formatting must follow the IEEE Citation Style (see the IEEE Reference Guide: https://ieeeauthorcenter.ieee.org/wp-content/uploads/IEEE-Reference-Guide.pdf).

Key rules:

• References are enclosed in square brackets: [1], [2], [3], etc.
• Sources are numbered in the order of their first mention in the text.
• When citing multiple sources, each number appears separately within the same set of brackets: [2], [4], [7].
• Reference ranges are not used; consecutive citations are listed individually.
• References are placed on the line, before punctuation when applicable.
• Every source listed in the “References” section must be cited in the text.

Conclusion Requirements

The Conclusions section must:

• Be directly aligned with the study’s objectives and tasks;
• Be concise and persuasive, summarizing the main results;
• Highlight the scientific novelty and practical relevance of the work;
• Optionally include prospects for future research.

Conclusions should not merely repeat prior content and must avoid vague generalizations.

Formatting the Reference List

The references must follow the IEEE Citation Style

Key requirements:

• Title: REFERENCES (11 pt, bold, centered, no indent)
• Each entry: 11 pt font, 0.75 cm indent, justified, single column
• References are numbered according to the order of first citation in the text. Use square brackets: [1], [2], etc.
• All entries must be in English. If the original is in another language, the title should be translated (not transliterated), and language noted at the end: (in Ukrainian)
• Author names: surname before initials (e.g., Ivanov, A. B.). Multiple authors separated by commas; the last author by ampersand (&)
• Journal, book, and conference names: italicized
• Article titles: in quotation marks, not italicized
• Date, volume, and pages: 2022; Vol. 10: 123–130. Do not use “pp.” or “p.”
• All abbreviations must conform to IEEE standards
• For online resources, include access date: – (Аccessed: Apr. 29, 2025)
• DOI: must be included if available
• Minimum number of references: 25, ideally 30+
• At least 5-7 references must have DOIs and be indexed in Scopus
• Avoid using local or national standards (e.g., GOST, DSTU)
• Prefer recent sources (within the last 5 years)
• Self-citations must not exceed 30% of the list

Examples:

1. Savko, A. B. “Energy-efficient algorithms for IoT networks”. IEEE Trans. Ind. Inform Mar. 2022;. Vol. 18, No. 2: 123–131. DOI: .ttps://doi.org/10.1109/TII.2022.3148567
2. Johnson, C. D. “Data science fundamentals“. 2nd ed. New York, NY, USA: McGraw-Hill, 2020.
3. Clark, E. F. “Blockchain and trust models”. In Proc. 2021 Int. Conf. on Cybersecurity. Paris, France. May 2021. pp. 75–82.
4. Petrenko, M. O. “Intelligent routing systems”. Telekomunikacìjnì ta Ìnformacìjnì Tehnologìï.2021; Vol. 25, No. 4: 45–56 (in Ukrainian)
5. Zhang, Y.“Machine learning in education”. Nature. 2021; Vol. 596, No. 7871: 127–131. DOI: https://doi.org/10.1038/s41586-021-03707-9
6. Lee, S.“Quantum computing overview”. [Online]. – Available from: https://quantumhub.com/overview.pdf – [Аccessed: Apr. 29, 2025]

Additional Information

After the reference list, authors must include a conflict-of-interest statement. If there is no conflict, use the phrase: “Conflicts of Interest: The authors declare that there is no conflict of interest”. If a conflict exists, the authors should briefly describe its nature (e.g., financial, academic, or personal)

If applicable, a funding statement should be provided, for example: “Funding: This research was conducted with the financial support of Grant No. … from the National Research Foundation of Ukraine”. For funding from other institutions, the full official name of the organization and the project or grant number should be included

Finally, the submission history of the article is indicated, including the following dates:

Received (date of initial submission), Received after revision (date after peer-reviewed revision), and Accepted (date of final acceptance). These dates are completed by the editorial office

 Requirements for Providing Article Metadata in Ukrainian

After the English part of the article, a complete Ukrainian-language duplicate of the core metadata must be provided, including the following:

1. Full name of each author, including the patronymic (middle name) written in full. Unlike the English version, where only initials are used, Ukrainian names must be written in full. Example: Ivanov Anatolii Andriiovych.
2. Full name of the institution where each author works, including city and country. For authors affiliated with the same institution, a shared reference is used.
3. Abstract (heading "Анотація" in 12 pt bold, centered). The Ukrainian abstract must follow the same structured format as the English one, covering relevance, objective, methods, results, and conclusions
4. Keywords (heading "Ключові слова:" in 9 pt bold). Include 5-6 keywords separated by a semicolon. No abbreviations should be used
5. Citation information ("Для цитування:") – includes authors’ names, article title, journal name, year, volume, issue, and page range. Final formatting is completed by the editorial office

All information must follow the same formatting as the English metadata section, with the exception of language and full patronymic names

Author Information Requirements

Information must be provided for all authors in a borderless two-column table. The first column contains a color photo (3×4 cm), the second – text in 8 pt font. Each row of the table corresponds to one author

The second column should contain:

• in English: first name, middle initial, last name (bold), academic degree, academic title, position, affiliation, and affiliation address;
• next paragraph: ORCID, email (separated by semicolon); followed by Scopus Author ID (if applicable);
• next paragraph: research interests, starting with Research field: (bold italic), followed by regular font text;
• next paragraph: full name in Ukrainian, followed by academic degree, title, position, affiliation, and address of affiliation.

Article Submission

Articles can be submitted:

1. Online via the OJS (Open Journal Systems) platform at https://hait.od.ua/index.php/journal/about/submissions
2. OR by email to obbabiychuk@ukr.net or babiychuk@op.edu.ua (provided the article is registered on the OJS platform).

Before submission, authors must ensure:

• all required sections are included;
• formatting guidelines have been followed;
• the file is in Microsoft Word format;
• the manuscript meets stylistic and bibliographic requirements;
• all figures and tables are of sufficient quality, with no pixelation at zoom;
• all co-authors have given consent to publish;
• the author agrees to pay the publication fee after acceptance.

By submitting a manuscript, the author confirms:

• full compliance with journal requirements;
• exclusive copyright ownership;
• that the work has not been published previously and is not under consideration elsewhere;
• that the manuscript contains no restricted or confidential content.

The editorial board reserves the right to edit the article's formatting without notifying the author